Event QR Code Generator
Create a QR code that adds your event to the phone calendar of whoever scans it. Ideal for invitations, conferences and corporate events.
qr_code Generate your event QR
event What is an event QR code?
An event QR code encodes event data in iCalendar (vEvent) format, the universal standard for exchanging calendar events. When scanned, the smartphone offers to add the event to the native device calendar with name, date, time and location already filled in.
Compatible with Google Calendar (Android), Apple Calendar (iPhone) and Outlook Calendar. It is the fastest way to turn a physical invitation into a digital reminder.
edit_note How the event QR code works
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Fill in the event details
Enter the name, start and end dates, location and an optional description.
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Generate and download the QR
The QR code with the encoded event is generated instantly. Download it and include it in your invitation.
3
Guests scan and add to calendar
When the QR is scanned, the phone offers to add the event to the device calendar with all details pre-filled.
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thumb_up Benefits of an event QR code
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One scan = event in calendar
Guests save the event instantly without needing to type anything or open any app.
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Compatible with all calendars
Works with Google Calendar, Apple Calendar, Outlook and any app that supports the iCalendar standard.
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Ideal for physical invitations
Print the QR on invitations, posters or programmes to turn them into digital reminders.
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No forms or registrations
The guest does not need to create any account or install any app — they use their usual calendar.
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Complete details at a glance
Name, date, time and location are automatically saved in the guest's calendar.
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Free download
No sign-up, no watermarks. Generate and download in seconds.
lightbulb Uses for event QR codes
- Wedding and celebration invitations: include the QR so guests automatically save the date and venue.
- Conferences and seminars: add the QR to the programme so attendees mark the talks in their calendar.
- Corporate events: make it easy for employees and clients to save meetings, launches or presentations.
- Trade shows and exhibitions: print the QR on the stand so visitors remember demos and presentations.
- Concerts and shows: add the QR to posters and flyers so the audience saves the concert date instantly.
- Training and workshops: help participants add the workshop to their diary from the confirmation email or leaflet.
quiz Frequently asked questions about event QR codes
Works with any application that supports the iCalendar standard (.ics format): Google Calendar on Android, Apple Calendar on iPhone/iPad, Microsoft Outlook and most productivity apps. It is the universal standard for calendar events.
The standard VEVENT format supports one event per QR code. For programmes with multiple events, the most practical approach is to generate one QR per main session or create a QR that points to a URL with the complete calendar in .ics format.
Yes. The event data is encoded directly in the QR in iCalendar format. The device can read and save the event in the calendar without an internet connection.
No. Static QR codes encode the data at creation time and cannot be updated. If you need to be able to modify event details after distributing the QR, consider using a dynamic QR that points to a URL you can update.
The event QR encodes the date and time you enter. To avoid timezone confusion, clearly specify the local time of the event venue and, if you have attendees from different countries, mention it in the description as well.
Ready to create your event QR code?